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How to edit and update your signature
How to edit and update your signature

In cold outreach, your email signature should play the role of a business card. It should cover who you are and what you do so.

Weronika Wróblewska avatar
Written by Weronika Wróblewska
Updated over a week ago

IN THIS ARTICLE

How to edit your signature?

Choose to include a signature in a campaign
​How to add the 'unsubscribe' link to the signature?
​How to include the image in the signature?
​Troubleshooting

Before adding your signature check out the article about Best Signatures for Sales Emails: Let’s Analyze What Makes Them Effective »

1. How to edit your signature?

  1. Go to "Settings" → "Accounts".

  2. Click on the email address to update.

  3. In "General Settings", open "Signature" tab.

  4. Type or paste in your signature.

  5. Click "SAVE CHANGES".

Gif with inputting text under the "Signature" tab

Adding signature in HTML code

Alternatively, you can also add an HTML signature using the HTML edit mode.

  1. Switch Txt → HTML view.

  2. Paste in your HTML code.

  3. Save your changes and update your signature in a campaign.

Picture showing the HTML view of your signature under the "Signature" tab

To create a signature that works smoothly in Woodpecker, use our email signature generator »

2. Choose to include a signature in a campaign

In the campaign edit mode, you can choose whether to include the email’s sender's signature when creating the email copy. Click on the “signature” icon in the edit bar at the bottom and choose between both options.

By using the sender’s signature, it will be added automatically from the sender’s email account, where it was set up (either at the moment of connecting the email to Woodpecker or separately). If you edit the signature in the mailbox settings, it will be automatically updated in the campaign.

If you choose not to include the sender's signature in the email, you can add it to the campaign step of your choice by simply typing or pasting it into the email editor.

3. How to add the 'unsubscribe' link to the signature?

  1. Go to "Settings" → "Email Accounts" and click on your mailbox.

  2. In "General Settings", open the "Signature" tab.

  3. Click on the "Snippets" icon.

  4. Choose the "unsubscribe" snippet.

  5. After it's added and you're satisfied with your signature, remember to click on the SAVE CHANGES button.

Gif with adding the "unsubscribe" snippet to the signature

If you want to change the text that should be visible as an unsubscribe link (or its color), you can do it with the HTML editor. Click the "Text -> HTML" icon and in place of the original snippet text, type the one that suits your needs.

4. How to include the image in the signature?

You can add the image to your signature in 2 steps:

  1. First, upload an image to the hosting service to create a link.

  2. Add the link (URL) to your image in Woodpecker's signature settings. To do so, click the Insert/edit image icon. Alternatively, add your image in the HTML view. Read more »

    Gif with inserting image and switching to HTML view icons

5. Troubleshooting

  • Where can I enter the HTML code of the email template? I can't find it anymore – Go to "Settings" → "Email Accounts", select your mailbox, and open Signature settings. Click the icon </> to switch from Text view to HTML view.

  • I don't see my signature on the test. Also, in my follow-up emails, my signature line isn't showing up – That means your signature hasn't been updated yet or you chose the "No signature" option in the email editor bar. Make sure the "Use sender's signature" option is selected and test your campaign again.

  • I'd like to add a GIF to my signature. Can I do it? – Adding GIFs is possible by including and hyperlinking them. However, we do not recommend using GIFs in the signature as they decrease the deliverability of your emails.


    Adding a GIF requires the same process as adding the image to Woodpecker.

    Read more about adding images to Woodpecker » and add the video as GIF »

  • My signature does not want to save – Your signature needs to start with the text, not HTML code. You can include an image or clickable link after a text input, for example

"Best regards,

Sebastian

[Image]

[links]"

  • My images are not displayed in the signature – Images need to be properly uploaded on the internet. If an image is saved locally or access to the file is restricted (For example by Google drive) it will not download and display properly when the email is opened. We can recommend some hosting services to you: imgbox.com, imggmi.com, Imgbb.com. Read more »

  • My HTML signature is not displayed properly – Different browsers and email clients may display your signature differently. It's good to test it out across multiple devices.

  • The link included in the signature appears to be purple – Your browser recognizes that you have already visited a particular address. The link will have a blue color by default.

  • My email doesn't show a signature – Please update your signature in the mailbox settings, and make sure the "Use sender's signature" option is selected in your campaign.

  • I've tried to embed and add a video to the signature but it isn't working – Embedding videos don't work in Woodpecker. However, you can add the video as GIF. Mind you, this may negatively affect the deliverability of your emails. Not sure what's deliverability about? Have a look at our article Deliverability: Introduction »

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